1.1. About Us
2. Information We Collect
2.1. Candidate Data
In the course of our staffing and recruitment services, we collect personal information from Candidates seeking employment opportunities. This information includes:
Name, contact information, and address
CV, covering letter, and application details
Employment history, qualifications, and skills
Salary and compensation information
Interview records and communication history
References, licenses, and other relevant data
Sensitive data, such as criminal convictions (when necessary for specific roles)
2.2. Client Data
Information is collected from our business Clients looking to hire Candidates, which may include:
Business name, contact information, and address
Job descriptions and requirements
Records of communications and agreements
2.3. Contractor Data
Contractors providing their services to our Clients (“Contractors”) may also provide personal data, such as:
Contractual and payment details
Timesheets and attendance records
We also collect data from other contacts, including:
Referees’ contact details
Emergency contact information
References from Clients regarding Candidates
2.5. Website and Technical Data
When visiting our website, we may collect technical data, including:
Browser type and version
Page views and website navigation
3. How We Use Your Information
We process personal data for various purposes, including:
3.1. Recruitment Services
Matching Candidates with Clients
Assessing Candidates’ suitability for job positions
Conducting background checks and verification
Maintaining records of our interactions
Complying with legal requirements
We may use your contact details to send you marketing communications if you have provided your consent.
For payment processing, invoicing, and financial records.
3.4. IT and Security
To maintain the security of our IT systems, data, and website.
3.5. Legal Obligations
To comply with legal and regulatory obligations, including tax payments and reporting.
3.6. Equal Opportunities & Diversity
We process data to promote diversity and equal opportunities within our recruitment processes.
4. Legal Basis for Processing
4.1. Contractual Necessity
We process data to fulfill our contractual obligations with Candidates and Clients, such as work-finding services and employment contracts.
4.2. Legal Obligation
We may process data to comply with legal obligations, including tax and financial regulations.
4.3. Legitimate Interests
We process data based on our legitimate interests, such as:
Introducing Candidates to Clients
Developing our business
Maintaining a database of Candidate and Client data
Where required, we collect consent for specific processing activities, such as marketing communications.
4.5. Defence of Legal Claims
In limited circumstances, we may process data for the defense of legal claims.
4.6. Assessment of Employee Working Capacity
For assessments of contract workers’ capacity to perform specific roles.
5. Sources of Personal Data
We may obtain personal data from various sources, including:
Referees and third-party sources
Publicly accessible platforms, social media, and professional networking websites
Third-party job websites
Managed services solutions
6. Data Sharing
We may share your personal information with:
To facilitate the recruitment process and job placement.
6.2. Security Companies
For background checks and verification.
6.3. Our Offices
We may transfer data between our UK, EU, and Indian offices, as well as to our client’s offices outside the EU.
6.4. Associated Companies
To provide our services, we may share data with associated companies.
All third parties processing your data must adhere to our security measures and use your data only for specified purposes.
7. Data Retention
We aim to build lasting relationships with Candidates and Clients. Our data retention policy reflects this, retaining data for as long as it’s necessary and relevant. We may retain your data for longer to inform you of future opportunities.
8. Data Security
We have implemented security measures to safeguard your personal information from unauthorized access, loss, or misuse. We limit access to authorized personnel and have procedures in place to address data breaches.
9. Rights of Access, Correction, Erasure, and Restriction
Under data protection laws, you have the following rights:
You have the right to access the personal data we hold about you.
You can request corrections to any inaccuracies in your personal data.
You may request the deletion of your personal data when it is no longer necessary or if processing is based on consent and you withdraw it.
You can request restrictions on the processing of your personal data in certain circumstances.
To exercise your rights or if you have questions about your data, please contact firstname.lastname@example.org.
11. Contact Information
If you have any questions about this privacy notice or how we handle your data, please contact:
L&G Recruitment Limited